Electronic Scrap Action Program
Steering Committee Meeting
Thursday, October 9, 2003, 4:00 - 6:00 p.m.
IDEM-OPPTA Conference Room
Those
present: Terry Duffy, John Crooks,
Dan Pallo, Eric Goldsmith,
Kristen Brier, Mark Vander Kooy, Amanda Hennessy, Tiffany Sorge,
Julie L.
Rhodes, and Michelle Cohen and Rob Howe joined by phone.
I.
September
9 Stakeholder Meeting Wrap up and Analysis
The group felt that many people at the end of the September 9 meeting still wanted to talk about the issue. JLR noted that a couple of the feedback forms asked for more time for networking or for questions.
One attendee asked MC about receiving a list of attendees. The group decided that we would add listings
to the website, but only a person’s name and organization, so as to avoid
unwanted solicitation.
We also need to revise the website to include a form for RSVPing
once again.
That way, we can get more complete contact information when people
RSVP.
Many who RSVP’d for the last meeting did not send address, phone
or e-mail
address, making it difficult to invite them to the next meeting.
II. Discussion on Need for Subcommittee(s)
The group agreed that there did not seem to be an overwhelming
need for a
subcommittee on legislative/regulatory issues as we might have thought.
However, it was clear after discussion, that even some in the Steering
Committee would like to see a L/R subcommittee but just didn’t bring it up at
the meeting. The committee decided
then, that there were several issues that would justify their own subcommittee of those who could
explore the topic more deeply. The
following topics will be presented and participants to each subcommittee will
be requested from the Stakeholder group:
1) Best Management Practices -
this subcommittee could work on regulation,
legislation, collection, processing, etc. NOTE:
Any time spend on legislative issues can be a part of the ESAP, but is
not chargeable to the IDEM grant, so it would be important that we did not
claim in-kind time for that portion of any meeting or work.
2) Education/Awareness -
this group could work on developing a public education campaign to increase
awareness about the toxic materials contained
in electronics, and to provide information on proper management
options. This group would likely develop grant proposals to help fund education
campaigns.
3) Reuse - this subcommittee
would provide a forum for discussing the barriers to overcome in electronics
reuse, as well as how the reuse organizations in Indiana could better share resources, materials and others. JC
agreed to chair this subcommittee.
AH distributed copies of the in-kind tracking sheets to the
Steering Committee members and encouraged everyone to continue to submit the
sheets and information to the IRC. JLR
also noted that she did not receive in-kind tracking sheets from some of the
Steering Committee members after the last Stakeholder Meeting, and reminded
the members to either submit them
separately or with their other in-kind sheets, but just make certain that the
time is tracked.
IV. AWMA session at 2004 Conference
Emma Lou George with EPA’s Center for Environmental Information in Cincinnati, contacted JLR about being a part of the her session at the 2004
International Air and Water Management Association
conference. There was
some confusion about submitting the abstract, due by October 6,
because
George is out of the office for two weeks, JLR is prepared to submit the abstract
(UPDATE: AH contacted a local organizer
and JLR was able to submit an abstract
on October 10 in hopes of being considered).
However, there is a need to get other volunteers to help out with the
larger manuscript that is required for this technical conference. In addition, IRC would either have to pay a
registration fee or volunteer some time during the conference.
The Steering Committee agreed that this was an important event for
the IRC to participate, therefore, they were willing to assist with some of the
tasks. Those who agreed to assist
included EG, RH, KB and TD. It is
unclear just how detailed the manuscripts need to be, and AH will bring samples
from last year’s conference as an example for the committee.
A. FACILITY:
The next Stakeholder Meeting will be held at the HH Gregg
Training Center, located at 4151 East 96th Street on Indianapolis’
northeast
side. (UPDATE: JLR met
with HH Gregg contact on October 10 and the room is
very large and provides all the tables, chairs, audio/visual, and
kitchenette needs that the IRC would have. There is plenty of parking at the
rear of the facility).
B. TIME: The meeting will be scheduled from 9:30 -
noon, and the committee
can get into the room and set up anytime after 8:00 a.m. JLR noted that Rudy Osenbaugh had suggested
that we extend the meeting time since people seemed to want to continue to
discuss the issues. The committee
decided
that we would not extend the meeting time, but instead, we would
consider adding a “networking lunch”
where attendees could stay, purchase a box lunch, and continue to chat
about the e-scrap issues. (UPDATE: HH
Gregg provided a local caterer’s name, and JLR contacted them. They can provide deli-style sandwiches with pasta salad, fruit salad
and a cookie for $6.50. The IRC would provide drinks and charge $12/person to
fully cover the costs of the box lunch.
An RSVP would be required.)
C. AGENDA: The Steering Committee settled on the topic
“E-Scrap Strategies: What’s Working, What’s Not” after much discussion about
ideas. The goal of the meeting is to address what other states have done and
how that has impacted the creation of infrastructure. It is anticipated that Massachusetts and Florida will be the two
states which will be delved into at the Stakeholder Meeting.
D. SPEAKERS: Possible speakers discussed include: Robin Ingethron, who helped mold MA program when it was established and
continues to work in for-profit and non-profit efforts of electronics reuse and
recycling; Someone from Global Technologies in MA who is now Onyx/ Superior
Special Services; Lynn Rubenstein with the Northeast Recycling Council who may
be able to do it or know of someone; Lisa McCracken with KY’s P2 organization
might know of someone; Chris Beling with EPA Region 3. (UPDATE:
JLR has contacted Robin
Ingethron who is willing to come and present if we can cover all his travel
expenses.)
E. INVITATIONS: Indiana Department of Commerce and US
Environmental Protection Agency will once again print and mail the invitations
for the meeting. JLR needs to complete
the invitation and forward to these organizations by the end of October in
order to get them in the mail by the first week of November. Again, the
committee requested that the invitations be put on a different color piece of
paper than previous ones, and to copy on a bright piece of paper (no white).
F. MEDIA OUTREACH: Dan Hottle with IDEM’s Media Relations
Division has said that he will no longer be able to forward the press release
to the media outlets for the IRC. The
IRC has requested that either IDEM or IDOC provide IRC with an e-mail media
distribution list for future use and then JLR or others can oversee that
distribution. KB and TS will look into
getting the lists for IRC, and IDOC will look into a possible joint press
release between IRC and IDOC.
G. FOOD SPONSORS: JLR is now asking food sponsors to provide $150
to cover the food costs and provide exposure at the stakeholder meeting. Possible
food sponsors for the snack on 10/18 include: Starbucks has agreed to once again sponsor
the coffee. JLR has approached
Onyx about possibly sponsoring the
snack. Other ideas included HHGregg,
Nugensis, SES Environmental, Thomson,
TechPoint.
H. NETWORKING LUNCH: The committee would like to see if there is
interest
in a Networking Lunch to be held from 12:00 - 1:00 immediately
following the
Stakeholder meeting to encourage informal discussion and
networking after the meeting. JLR will
look into this possibility.
(UPDATE: JLR found that Sahm’s
is most often the caterer for HH Gregg and they offer a deli meat sandwich box
lunch for $6.50/person which includes the sandwich, pasta salad, fruit salad,
and a cookie. IRC would provide
beverages and charge about $12/person to cover all costs - amount of trash
generated from box lunches is a concern.
Also the need to RSVP and make sure that all meals were paid for is also
very important).
I. TOOLKIT COPYING SPONSORS: JLR noted that Johnson Co SWMD noted
After donating the last toolkit copying that it would be really difficult for someone without a large, high speed copier to continue to provide that assistance. MC is talking to Staples about possible sponsorship and that could be a part of the sponsorship they provide. It was estimated that there would be a need for about 1500 impressions or about 750 sheets of paper, double sided with the toolkit, the agenda, and other copies needed for each meeting.
VI. Next Stakeholder Meeting
The next stakeholder meeting will be held January 27, 2003. Possible locations include Lilly (AH will
contact Wayne Pool about possibility); IUPUI; Thomson
Hoover
Family Foundation: JLR
reported that she has talked with Hoover Family Foundation and though it is not
the best fit, the IRC may be able to find a way to fit into the objectives of
“Marion Co and surrounding area” and “self-sufficiency”. Amounts up to $1,000 do not require board
support and decisions can be made by David Hoover. Onyx Electronics
Recycling: JLR received response back
on 10/9 that Onyx cannot participate in 2003, but may be able to evaluate in
2004. JLR will revisit then.
Nina
Mason Pulliam: MC
reported that though IRC got turned down last year,
there could be a possibility for funding this year. Proposals due in January, and JLR will
pursue.
VIII. List Serve: AH reported that she is now monitoring all
who join the listserve and there is a hope that no more spam will come to the
members through the listserve.
IX. Next Steering Committee Meeting: The group decided that additional
communications can happen through e-mail and conference calls if necessary.
Therefore, another Steering Committee Meeting was not scheduled at this time
prior to the November 18 Stakeholder Meeting.
Meeting Minutes submitted by:
Julie L. Rhodes, contractor to the Indiana Recycling Coalition
E-Scrap
Action Program, home office 317/631-2220, e-mail (NOTE NEW
ADDRESS)