Electronic Task Force Meeting
May 29, 2003, 4:00 - 5:30 p.m.
IDEM-OPPTA Offices

Those present: Kristen Brier, Eric Goldsmith, Terry Duffy, Melinda Antell, Rudy Osenbaugh, Michelle Cohen, John Crooks, and Julie L. Rhodes was chair.

Evaluation of May Stakeholder meeting, press conference, etc: The committee evaluated the press conference held on May 7, and noted the following:

• It might have been useful to have handed out formal packets of information vs. just providing information at the table;
• Most people heard positive comments from participants, IDEM, and others;
• The Press Conference was covered by Channel 6, WIBC; WFYI and WFIU (Bloomington), which is fairly good turnout and coverage.
• Need to get press release on website on electronics page
• Could be useful to disseminate radio PSA's with alarming statistics and info on how to get involved; IDEM will distribute if we create.

Evaluation of the stakeholder meeting held on May 7:

• Need to make sure that all future meetings are in roundtable, not classroom, room set-up
• Need to get more generators, retailers (HHGregg, Best Buy, etc) to participate
• Suggested that we do a follow-up to those who didn't attend but showed interest (We missed you)
• Suggested that we get college and university sector involved (Melinda Seader might have IU contact)
• Get the state chamber more involved (attempts have been made with Vince Griffin, but need to continue to try)
• Quality of speakers at last stakeholder meeting was key part of success of meeting - need to keep speaker presentations of quality
• Need to get presentation on the website (for Scott Cassell and Martin Seaman)
• Need to make videos available (John Crooks offered to get copies made)
• Need to keep sponsor names out there all the time as much as possible.

Issues that came out of first stakeholder meeting:

• Possible legislation: Jim Mahern, IDEM-OPPTA, has expressed some interest in helping get legislation sponsored (this came out of presenation and discussions with Scott Cassell on what other states are doing); it might be useful to begin contacting legislators about the project and see if there is anyone with possible interest. TechPoint might be able to desseminate information to legislators on IRC's behalf.
• Cost is an issue for all stakeholders. Need to discuss value vs. cost in discussions.
• Liability is also an issue that affects all stakeholders. Need to help people understand true liability vs. perceived liability. Address the issue primarily through education of issue and best practices in the took kit.

Planning next Stakeholder Meeting:

• Looking at tentative dates of either July 15 or 16, 2003, for about two hours.
• Agenda would focus on the deliverable, "Snapshot for Current Pathways for Managing Electronics". We would identify and explore all the current and available pathways for electronics management, including: collection events (may be able to draw from district profiles); on-going community collection; reuse, donation, employee sales, surplus stores, resale, public auction; broker/recycler; waste haulers; storage or stockpiles; take back programs; others.
• The task force needs to come up with a survey skeleton that can help us identify which pathways are being used today by different stakeholders.
• We will have some presentations, and ask stakeholders to fill out surveys to help fill in the gaps.
• Michelle will discuss with TechPoint the possibility of holding the next stakeholder meeting at their facility (they could possibly help coordinate, promote among their participatants, etc)
• If we can get invitations together in time, we can have EPA copy and mail them.

Other issues:

• We need to get an electronics listserve together so we can disseminate electronics info more broadly and provide on-going value to folks who are participating in the electronics project.
• JLR needs to e-mail updated E-Scrap Action Program fact sheet (put together for the Partners in Pollution Prevention presentation) - attached
• TD asked that we add Lisa Laflin of Keep Indianapolis Beautiful to the distribution for the Task Force.
• Task Force needs another co-chair to work with Amanda on the project since JLR will be stepping down to become the contractor on the project. Goal is for contract to begin on July 1, 2003.

The committee adjourned at approximately 5:30 p.m.

submitted by:  Julie L. Rhodes