ESAP
Stakeholder Meeting Summary
July 1, 2003
4:00 – 6:00 p.m.
IDEM-OPPTA
Conference Room, Indianapolis, IN
Those present: Terry Duffy, Jim
Parker, Mark Mehall, Mark Vandercooy, Rob Howe, Eric Goldsmith, Amanda
Hennessey, Michelle Cohen, Kristen Brier, and Julie L. Rhodes
STAKEHOLDER MEETING
The
stakeholder meeting will be held Tuesday, July 15, 2003, from 9:30 – noon at
TechPoint
Meeting Opening: TD will make opening comments, introduce
JLR as the IRC contractor, and turn meeting over to her.
Presentations:
There will
be five presentations, each 10 minutes long, at the July 15 stakeholder meeting
-
Big business sector – MC
contact Lilly rep, but the asset manager is out of the office on July 15, so
committee needs to find another large business. AH will approach NiSource
about presenting.
Medium sized
business sector – JP is contacting Raybestos who is to let him know whether
they can do it by Wed, July 2. JP needs to let the committee know as soon
as possible. A back up suggested was Superior Essex Group.
Local Government sector – JLR talked to
Lance Hodge of the Association of Indiana Solid Waste Management Districts and
he has agreed to present on behalf of solid waste distrcts.
Retailer sector – MC contacted Staples
who was not able to attend meeting; JLR has contacted e4 Partners, Best Buys
contractor in Minneapolis, to see if they or another Best Buy rep could
present.MC also contacted HHGregg, but they only carry televisions now, and no
longer carry computers.
Other
Pathways – JLR will present information on other pathways, such as donation,
auction, recycling, etc., on behalf of the IRC
Format for each presentation is as follows:
1) How did the company/organization ascertain the need/identify
the challenge of electronics? 2) How did they go about setting up a
process for finding a solution? 3) How did they make a decision on a
pathway? 4) What were the greatest challenges or pitfalls they faced as they set
up their program initially, or since set-up?
A/V and Bio: Each person securing
speakers needs to secure a short (paragraph) bio from each speaker, get all
contact info, and find out their audio/visual needs – Powerpoint presentations
are preferred, however we need to receive the presentation in advance, so that
they can all be loaded on the laptop in advance (time will not allow presenters
to set up between each short presentation). There will be a collective bio
sheet with contact info disseminated at the meeting. JLR will coordinate
but committee needs to get her this information for speakers they
secure.
Snack Sponsor:
IRC is seeking a sponsor for a snack at the July 15 meeting. The
group decided that we would not seek lunch, but instead bagels, muffins, danish
and coffee, something along those lines to offer attendees. EG agreed to
contact Shapiro’s; MC was going to follow-up with Jeffrey Miller who secured
LePeep donation for IRC’s silent auction; MC was to call her contact with
Starbuck’s; JLR was to contact Einstein’s. MC has left a message for Coke about
possible donation. If we cannot get coffee donated, IRC has organic coffee
left over from conference donation and TD has a large coffee urn (30
cups). We will have to come up with cups, spoons, creamer, sugar, etc.
All those
who made commitments (EG, JLR, MC) need to do followups THIS WEEK!!!!)
Anyone donating will receive recognition through signage.
Survey for attendees: There will
be four targeted surveys developed, which will all be put on a single page as a
handout at the meeting, including the following: 1)
Processors/brokers/reuse orgs, etc – this survey will ask about what they take,
minimum quantities, services provided, etc. 2) Businesses – this survey
will ask what and how much they generate and what is their current pathway. 3)
Manufacturer/Retailer – this survey will ask what, if any, programs they offer
for managing material, take-backs, support collection, provide info to
customers, provide financial incentives, etc. 4) Public Programs – this
survey will ask what services are being offered to whom, such as one-day
collection, on-going collection, residential only, allow business participation,
etc. JLR will develop survey. The in-kind verification for the IDEM
grant will also be included on this page if IDEM approves that this is
acceptable for tracking attendee hours.
INVITATIONS/OUTREACH
KB laid
out the invitation (sample passed to each attendee) and EPA printed and mailed
about 200 copies to the lists of business that AH has previously developed.
In addition, TechPoint has agreed to distribute during Tech Tuesday and
JLR will receive 50 to distribute as the committee sees fit. In addition,
e-mail versions of the invitation are going out. KB will forward to solid waste districts
and will check on sending to the Indiana Materials Exchange listserve, and the
Partners in Pollution Prevention Listserve, and to list of ISO 140001 folks
through Mark Hancock. MC will forward to State Chamber (Vince), AISWMD
(Lance), IRC members, and Indiana Assn of Cities and Towns (Natalie). TD
will forward to Clean Manufacturing and Technology Institute; AH will follow-up
with BMT and forward to Indianapolis Chamber. Blurb for Tech Point and
others developed and forwarded so people can include in newsletters, e-postings,
and so on. Everyone needs to make sure that
the lists they said they’s send to get completed as quickly as possible!
MC will forward plain text and HTML versions of invitations to
each committee member for distribution to individuals or groups. RSVP’s
will be sent through IRC website and also by phone to IRC and JLR will check
messages (separate mailbox for ESAP is being set up, and MC is requesting that
Melinda Antell change the website to send messaged to JLR).
Followup Phone Calls: All in
attendance at the July 1 meeting agreed to make followup phone calls to attendee
lists to reinforce invitation with key stakeholders. MC sending out list
of five for each committee member that agreed (AH, RH, EG, MV, JP, TD, MM, and
JLR) KB cannot do follow-up calls and MC is out of town. Followup calls
need to be made by next WEDNESDAY, JULY 9 – this is critically important as this
was a successful method of getting people at the last stakeholder
meeting.
FACT SHEETS
JP, MV, and RH have been
working on the listings of known service providers in each category. They will complete
list by 7/3 and forward to JLR for layout. In addition, they
need to develop definitions for recycler, broker, reuser, etc. to be distributed
as a fact sheet to attendees. These need to be completed ASAP
(hopefully also by 7/3) and forwarded to JLR for layout.
OTHER ISSUES
Sponsor Signage: MC
will bring along Sponsor signs for display at meeting. ALL SPONSORS NEED
TO GET A SIGNED PLEDGE LETTER BACK TO MC BEFORE THE JULY 15 MEETING IN ORDER FOR
US TO CONTINUE ACKNOWLEDGING THE CONTRIBUTIONS WHICH ARE
PLEDGED.
Press:
MC has made several calls to Dan Hottle of IDEM without return.
She will make another attempt and KB will follow up. DH had
previously committed to helping disseminate additional press and committee would
like to have another press release sent out about the upcoming stakeholder
meeting. KB and JLR will follow up the week of July
7.
Environmental reporter from Anderson newspaper doing story and MC
passed along info about ESAP and contact info for the partners.
*Since
meeting, MC also received contact from NUVO newsweekly, Indy’s alternative
newspaper, and forwarded ESAP info and partner contact info too.
Sign In Sheets: JLR will develop for
the July 15 meeting.
Listserve:
AH has started a Yahoo Groups listserve for the ESAP program. We
need to ask each attendee if they’d like to join this listserve as a means of
getting the most up-to-date information on electronics. AH, MC, KB, TD and
JLR are testing the system now. [email protected]
Next Stakeholder Meeting: The
committee thought that it would be useful to be able to announce the date and
topic for the next meeting during the July 15 meeting. The committee
agreed that we will approach TechPoint about doing a second meeting there on
Tuesday, September 9. MC contacting Penny Fisher of TechPoint to confirm
date and time. The topic for the Sept 9 meeting would be Regulations:
Guidelines for navigating regulations for managing E-Scrap, and would
likely include speakers from EPA, IDEM, and possibly the man from Baker &
Daniels who spoke during the IRC conference.
Summary submitted by Julie
L. Rhodes, ESAP contractor to the Indiana Recycling CoalitionIDEM-OPPTA
Conference Room.