Electronic
Scrap Action
Program
Steering
Committee Meeting
Thursday,
October 9, 2003, 4:00 - 6:00 p.m.
IDEM-OPPTA
Conference Room
Those
present: Terry Duffy, John Crooks, Dan Pallo,
Eric Goldsmith,
Kristen
Brier, Mark Vander Kooy, Amanda Hennessy, Tiffany Sorge, Julie
L.
Rhodes,
and Michelle Cohen and Rob Howe joined by phone.
I.
September
9 Stakeholder Meeting Wrap up and Analysis
The group felt that many people at the end of the September 9 meeting still wanted to talk about the issue. JLR noted that a couple of the feedback forms asked for more time for networking or for questions.
One
attendee asked MC about receiving a list of attendees. The group decided that we would add
listings to the website, but only a person’s name and organization, so as to
avoid unwanted solicitation.
We
also need to revise the website to include a form for RSVPing once
again.
That
way, we can get more complete contact information when people
RSVP.
Many
who RSVP’d for the last meeting did not send address, phone or
e-mail
address,
making it difficult to invite them to the next meeting.
II. Discussion on Need for
Subcommittee(s)
The
group agreed that there did not seem to be an overwhelming need for a
subcommittee
on legislative/regulatory issues as we might have thought. However, it was clear
after discussion, that even some in the Steering Committee would like to see a
L/R subcommittee but just didn’t bring it up at the meeting. The committee decided then, that there
were several issues that would justify
their own subcommittee of those who could explore the topic more
deeply. The following topics will
be presented and participants to each subcommittee will be requested from the
Stakeholder group:
1) Best Management
Practices
- this subcommittee could work on regulation,
legislation,
collection, processing, etc.
NOTE: Any time spend on
legislative issues can be a part of the ESAP, but is not chargeable to the IDEM
grant, so it would be important that we did not claim in-kind time for that
portion of any meeting or work.
2) Education/Awareness
- this group could work on developing a public education campaign to increase
awareness about the toxic materials contained
in
electronics, and to provide information on proper management options. This group
would likely develop grant proposals to help fund education
campaigns.
3) Reuse
- this subcommittee would provide a forum for discussing the barriers to
overcome in electronics reuse, as well as how the reuse organizations in Indiana could better share resources,
materials and others. JC agreed to chair this
subcommittee.
AH
distributed copies of the in-kind tracking sheets to the Steering Committee
members and encouraged everyone to continue to submit the sheets and information
to the IRC. JLR also noted that she
did not receive in-kind tracking sheets from some of the Steering Committee
members after the last Stakeholder Meeting, and reminded the members to either submit them separately
or with their other in-kind sheets, but just make certain that the time is
tracked.
IV. AWMA session at 2004
Conference
Emma Lou George with EPA’s Center for Environmental Information in Cincinnati, contacted JLR about being a part of the her session at the 2004
International
Air and Water Management Association conference. There was
some
confusion about submitting the abstract, due by October 6,
because
George
is out of the office for two weeks,
JLR is prepared to submit the abstract (UPDATE: AH contacted a local organizer and JLR
was able to submit an abstract on
October 10 in hopes of being considered).
However, there is a need to get other volunteers to help out with the
larger manuscript that is required for this technical conference. In addition, IRC would either have to
pay a registration fee or volunteer some time during the
conference.
The
Steering Committee agreed that this was an important event for the IRC to
participate, therefore, they were willing to assist with some of the tasks. Those who agreed to assist included EG,
RH, KB and TD. It is unclear just
how detailed the manuscripts need to be, and AH will bring samples from last
year’s conference as an example for the committee.
A. FACILITY: The
next Stakeholder Meeting will be held at the HH Gregg
Training
Center, located at 4151 East 96th Street on Indianapolis’
northeast
side. (UPDATE: JLR met with HH Gregg contact
on October 10 and the room is
very
large and provides all the tables, chairs, audio/visual, and kitchenette needs
that the IRC would have. There is plenty of parking at the rear of the
facility).
B. TIME: The meeting will be scheduled from 9:30
- noon, and the committee
can
get into the room and set up anytime after 8:00 a.m. JLR noted that Rudy Osenbaugh had
suggested that we extend the meeting time since people seemed to want to
continue to discuss the issues. The
committee decided
that
we would not extend the meeting time, but instead, we would consider adding a
“networking lunch” where attendees
could stay, purchase a box lunch, and continue to chat about the e-scrap issues.
(UPDATE: HH Gregg provided a local
caterer’s name, and JLR contacted them.
They can provide deli-style
sandwiches with pasta salad, fruit salad and a cookie for $6.50. The IRC
would provide drinks and charge $12/person to fully cover the costs of the box
lunch. An RSVP would be required.)
C. AGENDA: The Steering Committee settled on the
topic “E-Scrap Strategies: What’s Working, What’s Not” after much discussion
about ideas. The goal of the meeting is to address what other states have done
and how that has impacted the creation of infrastructure. It is anticipated that Massachusetts and
Florida will be the two states which will be delved into at the Stakeholder
Meeting.
D. SPEAKERS: Possible speakers discussed
include: Robin Ingethron, who
helped mold MA program when it was
established and continues to work in for-profit and non-profit efforts of
electronics reuse and recycling; Someone from Global Technologies in MA who is
now Onyx/ Superior Special Services; Lynn Rubenstein with the Northeast
Recycling Council who may be able to do it or know of someone; Lisa McCracken
with KY’s P2 organization might know of someone; Chris Beling with EPA Region
3. (UPDATE: JLR has contacted Robin Ingethron who is willing to come
and present if we can cover all his travel expenses.)
E. INVITATIONS: Indiana Department of Commerce and US
Environmental Protection Agency will once again print and mail the invitations
for the meeting. JLR needs to
complete the invitation and forward to these organizations by the end of October
in order to get them in the mail by the first week of November. Again, the
committee requested that the invitations be put on a different color piece of
paper than previous ones, and to copy on a bright piece of paper (no
white).
F. MEDIA OUTREACH: Dan Hottle with IDEM’s Media Relations
Division has said that he will no longer be able to forward the press release to
the media outlets for the IRC. The
IRC has requested that either IDEM or IDOC provide IRC with an e-mail media
distribution list for future use and then JLR or others can oversee that
distribution. KB and TS will look
into getting the lists for IRC, and IDOC will look into a possible joint press
release between IRC and IDOC.
G. FOOD SPONSORS: JLR
is now asking food sponsors to provide $150 to cover the food costs and provide
exposure at the stakeholder meeting.
Possible
food
sponsors for the snack on 10/18 include:
Starbucks has agreed to once again sponsor the coffee. JLR has approached Onyx about possibly sponsoring the
snack. Other ideas included
HHGregg, Nugensis, SES Environmental,
Thomson, TechPoint.
H. NETWORKING LUNCH: The committee would like to see if there
is interest
in
a Networking Lunch to be held from 12:00 - 1:00 immediately following
the
Stakeholder
meeting to encourage informal discussion and networking after the meeting. JLR will look into this
possibility. (UPDATE: JLR found that Sahm’s is most often the
caterer for HH Gregg and they offer a deli meat sandwich box lunch for
$6.50/person which includes the sandwich, pasta salad, fruit salad, and a
cookie. IRC would provide beverages
and charge about $12/person to cover all costs - amount of trash generated from
box lunches is a concern. Also the
need to RSVP and make sure that all meals were paid for is also very
important).
I. TOOLKIT COPYING
SPONSORS: JLR noted that Johnson Co SWMD
noted
After donating the last toolkit copying that it would be really difficult for someone without a large, high speed copier to continue to provide that assistance. MC is talking to Staples about possible sponsorship and that could be a part of the sponsorship they provide. It was estimated that there would be a need for about 1500 impressions or about 750 sheets of paper, double sided with the toolkit, the agenda, and other copies needed for each meeting.
VI. Next Stakeholder
Meeting
The
next stakeholder meeting will be held January 27, 2003. Possible locations include Lilly (AH
will contact Wayne Pool about possibility); IUPUI; Thomson
Hoover
Family Foundation: JLR reported that she has talked with
Hoover Family Foundation and though it is not the best fit, the IRC may be able
to find a way to fit into the objectives of “Marion Co and surrounding area” and
“self-sufficiency”. Amounts up to
$1,000 do not require board support and decisions can be made by David Hoover.
Onyx Electronics Recycling: JLR
received response back on 10/9 that Onyx cannot participate in 2003, but may be
able to evaluate in 2004. JLR will
revisit then.
Nina
Mason Pulliam: MC reported that though IRC got turned
down last year,
there
could be a possibility for funding this year. Proposals due in January, and JLR will
pursue.
VIII. List
Serve: AH reported that she is now monitoring
all who join the listserve and there is a hope that no more spam will come to
the members through the listserve.
IX. Next
Steering Committee Meeting: The group decided that additional
communications can happen through e-mail and conference calls if necessary.
Therefore, another Steering Committee Meeting was not scheduled at this time
prior to the November 18 Stakeholder Meeting.
Meeting
Minutes submitted by:
Julie
L. Rhodes, contractor to the Indiana Recycling Coalition
E-Scrap
Action
Program, home office 317/631-2220, e-mail (NOTE NEW
ADDRESS)